Outstanding Tasks and To-Do

Updated: March 3, 2009 by Clint

Timeline

March 11

• Preliminary menu suggestions

March 18

• get proof from Printshop for poster

March 20

• Finalize menu choice

March 27

• Get posters
• Launch website
• Notice on D2L homepage & ERD homepage
• Open Registration

March 30

• Distribute posters
• Email to faculty

April 3:

• Finish distributing posters
• Remind ACP about conference.

April 17

• Welcome notes for Baldeev and Paul

Week of April 21

• Meet with A/V servies, IT Services and Catering to go over last minute details

May 1: The Day

• Have fun

Finalize Sessions

After talking with my DE counterparts, we decided to put a D2L Overview session in there. Kinda need to have it. So it has been added at Noon, replacing the ”Student Communication tools in D2L” session. It will also need to take place in the lab, so the noon Unconference has been axed since the idea for this was to be hands on.

I’ve also removed the Digital Storytelling session. AS much as I would love to do it, I am not sure there is anyone we can get in that is using this technique that could come in to speak on it.

So, we have 1, possibly 2 empty spaces on the sked. I will start asking around to see if I can find a faculty who might be able to contribute something here.

I’ve added in bold some names to the sessions as people who could coordinate the session. Sybil, I have you down for the Library and Copyright sessions. Not that you have to do these sessions, but could you please coordinate them?

Publicity and Registration – websites, posters, email

I am thinking of March 27 as the day to have posters done and a registration form available. We can look to distribute the posters to both campuses the following week so they are up and visible by April 3 . Last year we printed 50 posters, which wasn’t many. Perhaps doubling that this year, with 50 for each campus?

Nancy, would you be able to coordinate development of the poster with the printshop? We would need a proof by March 18^th or so.

I can take care of the website. It will be simple this year, but I would like to have that up by the time we open registration on March 27^th.

Introductions

Baldev and Paul are both booked for May 1^st. Paul to do the welcome and kick off the event, Baldev to introduce Alec. I will write some notes for both of them.

Food

Please review the catering menu’s posted http://www.campusdish.com/en-US/CA/Camosun/Catering/ and make suggestions as to what morning coffee and lunch should include. I would like to have a preliminary list of suggestions by next Wednesday (March 11^th). Please post suggestions on the wiki under Menu (direct link: http://camosunde.pbwiki.com/Menu).

A/V Services

Are up to speed and ready to go with auditorium requirements and capturing the sessions for later broadcast.

IT Services

Have also been notified and are being kept up to date

Misc

6 on 6. Nancy, do you have an ETA from Blake on the video?